When planning an event, there are two types of hosts: those who allow ample time to plan, make changes, shop around, and execute their vision perfectly, and those who seem to leave everything to the last minute. From the food and music to the layout and flow, these hosts are scrambling to get everything done in a short amount of time.
If the latter scenario sounds familiar, this post is for you. Read along as we provide tips and tricks so you can plan a last minute event that’s a success, despite the little time you’ve given yourself to do so.
ASK YOUR NETWORK
Planning a successful event takes an army, and planning a last minute event is no different. That’s why calling on your network of friends, family, and coworkers for assistance is key. The more people you bring on board, the easier it might be to know someone else who can help, too.
Does a friend know the event planner at that event space downtown? Does another work in catering? Asking a friend or two to handle tasks—or to reach out to their list of contacts—can free up your to-do list, offer ideas and solutions you might not have thought of, and help secure necessary party elements.
KEEP IT SIMPLE
No occasion is complete without delicious food and drink, but when planning a last minute event, party staples are the way to go. Stick to just a few drink options, like champagne, wine, and a few local canned beers, for example. For an event sans alcohol, opt for soda, sparkling waters, or juice.
When it comes to food, ask the caterer to provide seasonally inspired dishes, keeping dietary restrictions in mind. Skipping the caterer? Head to your favorite restaurant for take-out, or order prearranged finger-food platters.
Similarly, don’t sweat the little things. Keep in mind your guests—and the time you spend with them—is what will make your last minute event a success.
CREATE A ROUGH BLUEPRINT
A natural, welcoming flow, along with sufficient seating and space for guests, is essential when planning any sort of gathering. To avoid any mishaps, walk through the space as you anticipate guests will. Doing this can help you recognize natural congregation areas, while also identifying rooms or spaces that need more seating.
CALL IN THE PROS
Planning a last minute event can be stressful, so it’s sometimes best to ask for backup. Luckily, our team at Gather Venues is ready and able to make your event a success. From a beautiful event space to elegant décor to day-of supervision, our team has you covered.
To schedule a tour, visit gathervenues.com/tour or contact firstname.lastname@example.org. We can’t wait to hear from you.